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Welcome to Hashdata!

This guide is designed to help you explore and make the most of the features offered by our online form creation and management platform. Hashdata is a powerful and intuitive tool designed to facilitate the collection and analysis of data in an efficient and organized way.

What is Hashdata?​

Hashdata is a complete solution for creating custom forms, questionnaires, surveys, event registrations and more. Our platform was developed to meet the needs of individuals and organizations that are looking for a practical and effective way to collect information. With Hashdata, you can easily create forms, share them with your target audience, and analyze responses in an integrated way.

  • Easy and Fast: Hashdata is very easy to use, requiring no prerequisites to operate the tool. Additionally, the system offers excellent performance and navigability.

  • Unlimited: No limits on form creation, data collection/surveys, storage, or analysis generation.

  • Accessibility and Integration: Your forms can be accessed and filled out from any device with an internet connection — smartphones, tablets, notebooks, or desktops — and integrate easily with other data analysis and storage tools.

  • Secure, Restricted, and Always Available: All your data is protected with the most advanced encryption technologies available on the market and is always accessible only to you, thanks to high-availability features and access control resources.

  • Customizable: You choose the main characteristics of your forms, from creation to the resulting analyses.

  • Works Offline: Even without internet access, forms can be filled out via the app, available for Android and iOS.

  • Intelligent: Features sophisticated and user-friendly navigation logic, making your forms much more efficient.

  • Collaborative: You can create and manage work teams with numerous users, setting access levels for each one. Additionally, it’s possible to share charts and data with your team members or external parties: clients, partners, etc.

Create your account​

Before accessing the Hashdata web platform, you must create a free account. For this purpose, two forms of registration are available:

  • Using a valid email, or;
  • Validating your access through a Google, Microsoft or Apple account.
Terms of Use and Privacy Policy

By creating an account on Hashdata, you confirm that you have read and accepted our Terms of Use and Privacy Policy.

Free Work

A free workspace is automatically created when you create an account on Hashdata. With the free workspace, you can create forms, collect and analyze data. However, you are not allowed to invite collaborators to that workspace. For more information about Workspace, see Workspace, Actors, and Responsibilities.

Using a Valid Email​

Step by step guide to create an account on Hashdata using a valid email address.Click on the image to enlarge it.

Step by step guide to create an account on Hashdata using a valid email address.Click on the image to enlarge it.

Step 1: Go to Hashdata home page​

  1. Open your preferred web browser and go to the Hashdata login page at my.hashdata.app.
  2. On the home page, look for the Create free account option and click on the available link.

Step 2: Enter a Valid Email​

  1. Use an email you have access to:
  • Please enter a valid email address. This will be used to verify your account and to receive notifications and updates;
  • Please make sure there are no typos, as an incorrect email address may prevent your account from being verified.
  1. Click the Continue button.

Step 3: Enter your Name and Create a Password​

  1. Please enter your full name:
  • Fill in the field with your full name. This information may be used to personalize your experience on Hashdata and to identify your profile in collaborations with other users.
  1. Create a password:
  • Create a strong password to protect your account. See below how to create a strong password.
🔒 Recommendation for Creating a Strong Password

Creating a strong password is essential to protect your information and online accounts. A strong password should have at least 8 characters and include a combination of uppercase letters, lowercase letters, numbers, and special characters. Here are some tips for creating a secure password:

  1. Minimum Length: Use at least 8 characters. The longer the password, the harder it is to guess or crack.

  2. Character Combination:

  • Lowercase and Uppercase Letters: Include both lowercase (a-z) and uppercase (A-Z) letters. This increases the password's complexity.
  • Numbers: Add numbers (0-9) to further diversify your password.
  • Special Characters: Use special characters such as: !, @, #, $, %, ^, &, *, (, ), _, +, -, =, to make the password more robust.

  1. Avoid Personal Information: Do not use easily guessable information, such as your name, date of birth, family members' names, or pet names.

  2. Create a Unique Phrase or Sequence: Combine words or phrases that make sense to you but are difficult for others to guess. For example, "MyDogRuns@123!" is more secure than "password123".

  3. Avoid Common Sequences and Patterns: Do not use simple keyboard sequences like "123456", "qwerty", or "abcdef", as they are easy to figure out.

  4. Use a Password Manager: Consider using a password manager to generate and store complex, unique passwords for each of your accounts. This eliminates the need to memorize complicated passwords and reduces the risk of password reuse.

  5. Update Your Passwords Regularly: Change your passwords periodically to enhance security, especially if you suspect your account may have been compromised.

By following these recommendations, you can create secure passwords that help protect your information and reduce the risk of unauthorized access to your account.

  1. Click the Continue button.

Step 4: Check your Email​

  1. Verify email:
  • After submitting the registration form, you will receive a verification email at the address you provided.
  • Open the email and click the verification link to activate your account.
  1. Didn't receive the verification email?
  • If you have not received the verification email, please check your spam box or if your email was entered correctly;
  • If the email address provided contains an error, click edit and enter your email address again;
  • Then click Resend Verification Email.

Step 5: Complete Registration​

  1. Email Confirmation:
  • After verifying your email, you will be presented with a confirmation screen.
  1. Click Continue:
  • After the first login, the system will present a tutorial of its main features and you will be able to configure your initial preferences, such as language and system theme (light or dark).
🛡️ Security Tips
  1. Keep your credentials safe: never share your password with third parties.
  2. Always update your personal information: if you need to update your personal information, such as password or email, this can be done in the user settings after logging in.

Validating your Access through a Google, Microsoft or Apple Account​

Passo a passo para criar uma conta no Hashdata validando seu acesso por meio de uma conta Google, Microsoft ou Apple.Click on the image to enlarge it.

Passo a passo para criar uma conta no Hashdata validando seu acesso por meio de uma conta Google, Microsoft ou Apple.Click on the image to enlarge it.

Step 1. Access the Login Page​

  1. Open your preferred web browser and go to the Hashdata login page at my.hashdata.app.
  2. On the home page, look for the Create free account option and click on the available link.

Step 2. Choose Social Login Option​

  1. On the login screen, you will see options to log in using different methods.
  2. Choose the service you want to use to validate your access. By continuing, you confirm that you have read and accepted our Terms of Use and Privacy Policy:
  • Continue with Google to use your Google Account.
  • Continue with Microsoft to use your Microsoft Account.
  • Continue with Apple to use your Apple Account.

Step 3. Authorize Access​

  1. After selecting the desired login option, you will be redirected to the authentication page of the chosen provider (Google, Microsoft or Apple).
  2. Enter your email address and password associated with your account with your chosen provider.
  3. You may need to complete two-factor authentication (2FA) if it is enabled on your account.

Step 4. Allow Access to Hashdata Account​

  1. After entering your credentials, you may be asked to grant Hashdata permission to access certain basic information from your profile (such as name and email). This is required to create or link your Hashdata account.
  2. Click "Allow" or "Authorize" to grant the necessary permissions.

Step 5. Full Access​

  1. Once all steps are completed, you will have access to your Hashdata account.
  2. Now you can start using all the features offered by the platform.
🛡️ Security Tips
  1. Ensure you use secure connections: Always log in using secure networks and avoid untrusted public connections.
  2. Use two-factor authentication (2FA): If available, enable two-factor authentication to add an extra layer of security to your Google, Microsoft, or Apple account.
  3. Check granted permissions: Regularly review the permissions you’ve granted to Hashdata or any other application.

Workspaces, Actors and Responsibilities​

Workspace​

In Hashdata, workspaces function as collaborative spaces, where forms, collection data, and collaborators are organized. Within a workspace, a specific group of employees is invited by the owner to interact in specific data collection activities according to the business model for which it was proposed.

Important to understand this!

  • Platforms: Hashdata was designed on two platforms: web and mobile. It is on the web platform, available at the URL https://my.hashdata.app/, that you must manage the forms, collaborators and collected data. The mobile platform, available for Android, IOS, Windows, Linux and MacOS is exclusively responsible for data collection, that is, answering form questions, attaching photos, attaching geographic coordinates and many other features that only a mobile device can offer.

  • Free Workspace: Hashdata allows anyone to create an account on the system, which gives them access to both the web and mobile platforms. With an account, the user is allowed to create a free workspace, which can be used to evaluate the system. With the free workspace, the user can create forms, collect and analyze data. However, you are not allowed to invite collaborators to that workspace.

  • Licensed Workspace: In order for a user to create a workspace without limitations, in addition to the free workspace, they must purchase a Hashdata usage license. The usage license is associated with a specific workspace and the number of collaborators who can interact with it.

For more details on Hashdata's licensing model, contact us

Workspace Owner​

  • Owner: The workspace owner is the user who created an account on Hashdata and, from that account, created a workspace. As already explained, with a Hashdata account anyone is allowed to create a free workspace, which can be used to evaluate the system. If this user needs a workspace without limitations, he/she must purchase a license, which will be associated with this workspace and the number of collaborators who can receive invitations to interact with it.
  • Responsibilities: The owner has full control over their workspace, including the ability to add or remove collaborators (except in free workspaces), change settings, manage permissions, and set visibility and access limits. Additionally, the owner also controls general settings such as the subscription plan.

Contributors​

  • Collaborators: The owner can add collaborators to their workspace up to the limit that their usage license allows. To become a contributor to a given workspace, you need to create an account on Hashdata (Learn more...). Collaborators in a workspace, depending on the permissions granted by the owner, can manage forms, collect data, manage collected data, and manage other collaborators.
  • Responsibilities: Depending on the permission level granted to a collaborator, they can take on all tasks of the workspace owner, except changing the workspace name, modifying the usage license, and removing the owner as a member of their own workspace.

Learn more how to Manage Collaborators.

Attention!

When an owner deletes a workspace they own that has collaborators associated with it, or simply uninvites those collaborators, those collaborators' accounts are not deleted from Hashdata. They remain under the same conditions, especially since these collaborators may also be owners of workspaces.

Device Accounts​

  • Device Accounts: Device accounts are special types of accounts because they are not tied to a specific person. These accounts only access the mobile version of Hashdata, available for Android and IOS, and do not have access to the web version of the system.
  • Responsibilities: The device account is used only to collect data, without the need to associate the person responsible for the collection. When accessing the mobile version of Hashdata with a device account, a certain person is allowed to perform data collections on selected forms, contained in the workspace in which they were created. Additionally, this account cannot be a recipient of notifications and emails.
Remember!

Device accounts are associated with a specific workspace. If the owner of this workspace deletes it, ALL associated device accounts will be deleted.

Five Fundamental Steps of Hashdata​

1. Create the Form​

To create forms, Hashdata's solution offers fields such as: text, number, rating scale, photography, customizable formats, geolocation, among others.

2. Create the Device Accounts​

Device users are special types of users linked to mobile devices, such as smartphones and tablets. These are the users who will collect data using the selected forms.

3. Publish the Form​

Only after the form is published can authorized users begin data collection. In the general settings for publishing, there are customization options such as: presentation (including the company logo) and type of access.

4. Collect the Data​

There are two data collection options in Hashdata: via the web app or the mobile app (available for the Android and iOS platforms). Both versions (web or mobile) can operate online—in which case forms are automatically sent to the servers—or offline, in which case synchronization occurs only when a connection is available.

5. Perform the Analyses​

You can perform graphical analysis of the responses, grouped by response values or by date; choose the type of chart—bar, pie, or line; download a file compatible with the MS Word standard containing all questions and charts; and copy the chart to the clipboard or save it to a file.

Service and Support Channels​

We hope this guide provides you with all the information you need to get started using Hashdata efficiently. Let's explore together the incredible possibilities that our platform offers and transform the way you collect and analyze data!

Contact us